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Getting a VISA Invitation Letter for AIXR Events
Getting a VISA Invitation Letter for AIXR Events

If you require a VISA invitation letter for events such as the VR Awards this is the information we require from you.

Adam Gilberts-Davis avatar
Written by Adam Gilberts-Davis
Updated over a week ago

Attending an AIXR event from another country? We are able to support you in providing a VISA invitation letter provided you hold a full ticket to an AIXR event (such as the VR Awards) and intend to come for business purposes.

Invitation letters are not required for ETIAS visa-exempt travellers. Please check entry requirements on the official EU website.

1. Start Early

Visa processes can take time. Start at least 2 months in advance to avoid last-minute hassles.

2. AIXR Member Account

Ensure you have an active AIXR member account. If not, sign up here.

3. Event Registration

Complete your event registration. A confirmed registration order number is essential before requesting an invitation letter.

4. Details Needed

For AIXR to issue your invitation letter, provide the following:

  • Full Name (as in passport)

  • Passport Number

  • Date of Birth

  • Nationality

  • Address

  • Contact Number

  • Email Address

  • Name and Dates of the AIXR Event you're attending

  • AIXR Event ticket order number

5. Send Details

Email your details to [email protected] with the subject "VISA Invitation Letter Request."

6. Processing Time

Allow up to 10 business days for AIXR to process your request and send your VISA invitation letter.

7. Check & Submit

Once you receive the letter, check all details for accuracy. Then, use it as part of your VISA application.

Please Note:

AIXR only provides an invitation letter. It doesn't guarantee VISA approval. Make sure to check your country's VISA requirements and process for attending events.


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