Attending an AIXR event from another country? We are able to support you in providing a VISA invitation letter provided you hold a full ticket to an AIXR event (such as the VR Awards) and intend to come for business purposes.
Invitation letters are not required for ETIAS visa-exempt travellers. Please check entry requirements on the official EU website.
1. Start Early
Visa processes can take time. Start at least 2 months in advance to avoid last-minute hassles.
2. AIXR Member Account
Ensure you have an active AIXR member account. If not, sign up here.
3. Event Registration
Complete your event registration. A confirmed registration order number is essential before requesting an invitation letter.
4. Details Needed
For AIXR to issue your invitation letter, provide the following:
Full Name (as in passport)
Nationality
Passport Number
Place of Issue
Passport Issue Date
Passport Expiry Date
Date of Birth
Place of Birth
Address
Contact Number
Email Address
Name and Dates of the AIXR Event you're attending
AIXR Event ticket order number
5. Send Details
Email your details to [email protected] with the subject "VISA Invitation Letter Request."
6. Processing Time
Allow up to 10 business days for AIXR to process your request and send your VISA invitation letter.
7. Check & Submit
Once you receive the letter, check all details for accuracy. Then, use it as part of your VISA application.
Please Note:
AIXR only provides an invitation letter. It doesn't guarantee VISA approval. Make sure to check your country's VISA requirements and process for attending events.
💡 Tip
Need more help? Get support from our Discord Server
Find answers and get help from AIXR Support and Community Experts